Event Planning

Phone

This field is for validation purposes and should be left unchanged.

Basic Event Information & Contact

Event Name*

Email*

Phone*

Description of the Event*

Please be as specific as you can be to help us understand what your event is. NOTE: This is NOT the promotional description, this is in-office description only.

Other

Event Day(s) of the Week

Recurrence Schedule

Please carefully list each individual day, date, and start and end time for your recurring event.

Number of Anticipated Attendees*

Property Set Up & A/V Needs

Web Address for Off-site Location

Please give the URL for the off-site location so that we may direct people to it.

A/V Other

(Special requests not listed above cannot be guaranteed.)

Set Up Details

Please list any other room set up instructions here.

Financial Information

Is there a charge or donation collection for this event?*

How much is the charge or suggested donation?

Other Financial needs/circumstances*

If you have any other financial needs for this event, not covered above, please describe them here.

Childcare

Please list the start and end hours you'd like nursery care to be offered.

This may include a period shortly before and after the event itself. Please be specific.

Registrations & Communications

Registration Form Details

Please describe *in detail* what you need the registration form to include, what should be a required field, and any other functionality you want.

Registration Confirmation Message

Please provide the text which should appear in the confirmation email that participants receive after they register for the event. Should include a thank you, reminder of the date/time, and any other instructions they might need to be reminded of.

To whom should registration submissions be directed?

PLEASE LIST FULL NAME AND EMAIL. Multiple people may be designated.

What is the maximum capacity for this event?

(If there is no capacity limitation, please enter "n/a")

Event Headline

Promotional headline sentence, if other than the Event Name.

Promotional Description of Event

Give details of what will happen or what is being offered, and why one should want to attend. Please include all details someone registering should know and any additional asks (i.e. "be sure to bring...") that participants should be alerted to.

Optional: Graphic/Photo File Upload

If you have, and have the usage rights for, a specific photo or graphic to use in our promotions, please upload it here.

Drop files here or

Accepted file types: jpg, gif, png, pdf, Max. file size: 15 MB, Max. files: 3.

Who will be responsible for taking photos/videos of the event?*

By submitting this person's name, they have agreed to fill out and submit the St. David's Ministries Photo/Video Submission form found at the bottom of the Upcoming Events page.

Additional Information and/or Special Publicity Requests

Food & Beverage Set Ups

Final Things

Additional Notes

If you have any other notes or needs not covered elsewhere in this form, please describe them here.

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Every event, no matter how simple or intricate, requires advance planning and organization. Our desire is to help you plan a successful event which aligns with our mission, ministries, and strategic priorities.

Our event planning policies have recently changed. Please carefully read the information below.