Basic Event Information & Contact Event Contact Person (Required)
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What's this event about and how does it fit our Strategic Plan? (Required) Please include the theme and activities of the event as well as any speakers and their affiliations. Please be as specific as you can help us understand what your event is about and how it relates to our mission and strategic goals. NOTE: This is NOT the promotional description, this is in-office description only.
Ministry (Required) Please note, your events must be authorized through your staff contact/commission leadership before they are submitted for event scheduling and promotion.
The name of your Staff Liaison who has reviewed this potential event? (Required)
Event Date and Time How often does this event occur? (Required) How often does this event recur? What Day of the Week is this Recurring Event? What Week of the Month does this event recur? PUBLICLY LISTED Event Start Date (Required) There is space below to specify set up and break down request dates.
PUBLICLY LISTED Event End Date (Required) There is space below to specify set up and break down request dates.
PUBLICLY LISTED Event Start Time (Required) There is space below to specify set up and break down request time.
PUBLICLY LISTED End Time (Required) There is space below to specify set up and break down request time.
First Date for this Series This field is hidden when viewing the form
Event Start Time This field is hidden when viewing the form
End Time Recurrence Schedule Please carefully list each individual day, date, and start and end time for your recurring event.
Will this event be online or in-person? (Required) Room Selection Please note that room selection may limit the available technology. Please consult with Diane Dowlin with any questions.
Will you be requesting use of a St. David's video conferencing account, or will you be using your own? Will a Guest Contributor participate in this event? (Required) Guest Full Name
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Type of Engagement How will this guest be participating in the event?
Description of Participation Please briefly describe how this person will be participating in the event. (What they'll be doing, how long are they doing it, etc.)
Compensation or Reimbursement (Required) Does this guest expect compensation or reimbursement for participating?
Approval Has this financial proposal been approved by St. David's staff or vestry leadership?
Will there be another Guest Contributor as part of this event? Guest 2 Full Name
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Guest 2 Type of Engagement How will this guest be participating in the event?
Guest 2 Description of Participation Please briefly describe how this person will be participating in the event. (What they'll be doing, how long are they doing it, etc.)
Guest 2: Compensation or Reimbursement Does this guest expect compensation or reimbursement for participating?
Guest 2: Approval Has this financial proposal been approved by St. David's staff or vestry leadership?
Will there be a third Guest Contributor as part of this event? Guest 3 Full Name
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Guest 3 Type of Engagement How will this guest be participating in the event?
Guest 3 Description of Participation Please briefly describe how this person will be participating in the event. (What they'll be doing, how long are they doing it, etc.)
Guest 3: Compensation or Reimbursement Does this guest expect compensation or reimbursement for participating?
Guest 3: Approval Has this financial proposal been approved by St. David's staff or vestry leadership?
Will there be a fourth Guest Contributor as part of this event? Guest 4 Full Name
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Guest 4 Type of Engagement How will this guest be participating in the event?
Guest 4 Description of Participation Please briefly describe how this person will be participating in the event. (What they'll be doing, how long are they doing it, etc.)
Guest 4: Compensation or Reimbursement Does this guest expect compensation or reimbursement for participating?
Guest 4: Approval Has this financial proposal been approved by St. David's staff or vestry leadership?
Will there be a fifth Guest Contributor as part of this event? Guest 5 Full Name
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Guest 5 Type of Engagement How will this guest be participating in the event?
Guest 5 Description of Participation Please briefly describe how this person will be participating in the event. (What they'll be doing, how long are they doing it, etc.)
Guest 5: Compensation or Reimbursement Does this guest expect compensation or reimbursement for participating?
Guest 5: Approval Has this financial proposal been approved by St. David's staff or vestry leadership?
Property Set Up & A/V Needs Event Set-Up Event Resources Podiums, instruments, audio/visual, etc.
(Please be sure to make an appointment to review set up, operation, and break down of your A/V, if requested.)
Flowers If a wedding or funeral, will ceremony/service flowers be left for Sunday morning?
Set Up Details Please list any other room set up instructions here.
Has this expense been approved by your Staff Liaison or Supervisor? (Required) This field is hidden when viewing the form
Do you need to speak to our Finance Office about online payment or donation collection? Other Financial needs/circumstances (Required) If you have any other financial needs for this event, not covered above, please describe them here.
Would you like to request childcare during this event? (Required) This field is hidden when viewing the form
Does this event require an online registration form? (Required) (Note: if you are serving food or charging a fee, we recommend a registration and a deadline at least 4-7 days ahead.)
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What is the Deadline to Register or Participate? (Promotion after this date will terminate unless you contact us ahead of time to extend the deadline. (If you are serving food or charging a fee, we recommend a deadline at least 4-7 days ahead.)
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Registration Form Details Please describe *in detail* what you need the registration form to include, what should be a required field, and any other functionality you want.
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Registration Confirmation Message Please provide the text which should appear in the confirmation email that participants receive after they register for the event. Should include a thank you, reminder of the date/time, and any other instructions they might need to be reminded of.
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To whom should registration submissions be directed? PLEASE LIST FULL NAME AND EMAIL. Multiple people may be designated.
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What is the maximum capacity for this event? (If there is no capacity limitation, please enter "n/a")
Would you like to request Communications support for this event? (Required) If you would like communications for this event, please make note here, and your Staff Liaison will follow up with you *after* your event has been approved. If no, NO action will be taken by the Communications Office to share the dates/times/registration for your event.
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What non-standard Communications considerations are you requesting for this event? Standard communications include events calendar listing, Realm new event posting, eNews announcements, Sunday bulletin announcements, and rotating livestream/TV slides. For the options below, you'll be contacted for additional details regarding your request.
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Event Headline Promotional headline sentence, if other than the Event Name.
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Promotional Description of Event Give details of what will happen or what is being offered, and why one should want to attend. Please include all details someone registering should know and any additional asks (i.e. "be sure to bring...") that participants should be alerted to.
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Who will be responsible for taking photos/videos of the event? (Required) By submitting this person's name, they have agreed to fill out and submit the St. David's Ministries Photo/Video Submission form found at the bottom of the Upcoming Events page.
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Additional Information and/or Special Publicity Requests
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Are you serving food and/or using the kitchen? (No food is allowed in Meeting Rooms, Quiet Room, Church, nor Chapel.) This field is hidden when viewing the form
Do you intend to serve any alcohol at this event? This field is hidden when viewing the form
Alcohol Policy compliance Please read carefully St. David's Alcohol Use Policy from 2019 at https://stdavidschurch.org/wp-content/uploads/2023/02/Alcohol-Use-Policy-20191007.pdf
Additional Notes If you have any other notes or needs not covered elsewhere in this form, please describe them here.
